Privacy Policy (GDPR)
This privacy policy explains how the Austrian-American Educational Cooperation Association (AAECA) processes personal data in accordance with the General Data Protection Regulation (GDPR) and applicable Austrian data protection laws.
1. Data Controller
Austrian-American Educational Cooperation Association (AAECA)
Rauhensteingasse 5
A-1010 Wien
Email: office@aaeca.com
2. Personal Data We Process
We may process the following categories of personal data:
- Contact information (name, email address, phone number)
- Information voluntarily submitted via contact forms
- Technical data (IP address, browser type, device information)
- Data related to event registrations, activities, and academic programs
- Email communication for inquiries or participation in AAECA activities
We do not collect sensitive personal information unless explicitly provided.
3. Purpose of Processing
We process personal data solely for the following purposes:
- Responding to inquiries sent via contact form or email
- Registering participants for AAECA activities, webinars, and programs
- Managing organizational communication with students, educators, partners
- Maintaining website functionality and security
- Statistical analysis to improve our website and services
- Compliance with legal obligations
Personal data is processed only to the extent necessary.
4. Legal Basis for Processing
We process data based on:
Art. 6 (1)(c) GDPR – legal obligations under Austrian law
Art. 6 (1)(a) GDPR – consent (e.g., contact forms)
Art. 6 (1)(b) GDPR – performance of a contract or pre-contractual steps
Art. 6 (1)(f) GDPR – legitimate interests (website operation, analytics)
5. Data Storage & Retention
Personal data is stored only for as long as necessary for the respective purpose or as required by law.
Emails and contact requests may be archived for documentation purposes.
6. Data Sharing
Your data is not shared with third parties unless:
- required for fulfilling an activity or event (e.g., partner universities)
- you have explicitly consented
- we are legally obliged
We do not sell or commercially distribute personal data.
7. Cookies & Analytics
Our website may use:
- essential cookies (for website functionality)
- non-essential cookies or analytics tools (only with consent)
If tools such as Google Analytics are used, this will be explicitly disclosed and opt-in consent will be required.
8. Your Rights Under GDPR
You have the right to:
- Access your personal data (Art. 15 GDPR)
- Request correction (Art. 16 GDPR)
- Request deletion (“right to be forgotten”, Art. 17 GDPR)
- Restrict processing (Art. 18 GDPR)
- Data portability (Art. 20 GDPR)
- Object to processing based on legitimate interests (Art. 21 GDPR)
- Withdraw consent at any time
To exercise these rights, contact:
office@aaeca.com
9. Security Measures
We implement technical and organizational security measures to protect personal data from unauthorized access, loss, misuse, or alteration.
10. Contact for Data Protection Inquiries
For questions regarding data protection or requests under GDPR, please contact:
AAECA – Data Protection Officer (DPO)
Email: office@aaeca.com
11. Updates to This Policy
This Privacy Policy may be updated periodically to reflect legal or operational changes.
The latest version will always be available on this website.